Group Voicemail
Phone User Interface
Feature code *98 can be used to access group mailboxes. You will require the mailbox number and pin for authorised access. This can be used for setup/maintenance of the group mailbox i.e. change the voicemail greeting that callers hear before leaving a message, changing the mailbox pin, as well as retrieving voicemail.
Voicemail Menu
| Menu Option | Menu Description | Sub-Menu Option | Sub-menu Description |
|---|---|---|---|
| 2 | To change folders | 0 | New Messages |
| 1 | Old Messages | ||
| 2 | Work Messages | ||
| 3 | Family Messages | ||
| 4 | Friends Messages | ||
| # | Cancel | ||
| 3 | For Advanced Options | * | Return to the Main Menu |
| 0 | For Mailbox Options | 1 | To record Unavailable Greeting |
| 2 | To record Busy Greeting | ||
| 3 | To record Name | ||
| 4 | To record Temporary Greeting | ||
| 5 | To change password | ||
| # | Return to the Main Menu | ||
| * | Help | ||
| # | Exit | ||
Byphone Portal
There are two methods to manage Group Voicemail on the Byphone system. Both are outlined below.
Method 1
This method is more useful for managing existing Group Voicemail instances rather than creating new ones. New Group Voicemail instances must be linked on the Call Flow to allow inbound calls to route to them.
- Go to the Configuration Tab and select Voicemail
- You can change the label of the voicemail, which can be useful to differentiate if you operate a lot of group mail.
- You also use this page to define an email address that you would like to receive your voicemail as emails. Don’t forget to toggle whether you just want email notification or you would like to receive the voicemail as a sound file.
- It is normally a good idea to Auto-Delete voicemail that you receive via email as you will have a copy of this sound file in your email inbox. This means you do not have to worry about the mailbox filling up and cleaning it out regularly by deleting messages one by one.
- Finally, remember to save any changes you make.
- To retrieve the voicemail simply dial *98 and then enter the mailbox number you want the mail for along with the relevant mailbox pin code. The default password is the same as the mailbox number. We recommend you change it with the Change Voicemail Pin button to something more secure
